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Training & Education

Training & Education

Compliance Related Training and Education

Training and education are a key component of the IU Compliance Program. Compliance training and education helps IU community members understand their compliance responsibilities, as well as the policies and/or regulations that impact compliance initiatives at IU.

The areas below are not exhaustive, but will provide you with additional information and access to some of the common compliance resources and training areas. Your department may require additional or specific training based on your position and responsibilities that is not listed below. If you have questions about your particular training requirements, consult with your supervisor or reach out to the University Compliance Office for further guidance. If you currently, or will in the near future, require assistance with a compliance-related initiative or training, please contact the University Compliance Office.

Course	Delivery	Additional Information	Recurrence
An Introduction to Compliance at IU	E-Training	University Compliance	One-time training
This training is recommended for all academic appointees, staff, and temporary positions that are not in an IU HIPAA Affected Area. Learners will gain an understanding of their obligations for compliance and will be provided with the resources needed to obtain additional information on compliance matters and how to report issues through management, HR, Internal Audit, University Compliance, or the anonymous reporting hotline.

Resources	Delivery	Additional Information
New Employee Resources - All Campuses	Online	University Human Resources
New employee resources listed by campus and information on Benefits and Enrollment, Organizational Development, University Policies, University Technology, Payroll, and Timesheets.

Orientation Information	Delivery	Additional Information
New Employee Compliance Orientation (NECO) for the Health Sciences	In-person*	University Compliance
This orientation is for all new academic appointees and staff (it is highly recommended that temporary positions who work at least 20 hours a week attend a NECO session) that fall under University Clinical Affairs, comprised of the Schools of Dentistry, Health and Human Sciences, Medicine, Nursing, Optometry, Public Health (Bloomington and Indianapolis) and Social Work shall obtain compliance orientation training no later than 90 days from the first day of their employment. Any exceptions to the 90 day time frame shall be approved by the University Compliance Office. New Employee Compliance Orientation (NECO) for the Health Sciences is offered on a monthly basis. Attendees of NECO will gain an understanding of their obligations for compliance and will be provided with the resources needed to obtain additional information on compliance matters or report issues. *NECO is an in-person offering, but video streaming is available for schools outside of the Indianapolis campus. Contact University Compliance at comply@iu.edu to arrange NECO video streaming.

Orientation Information	Delivery	Additional Information
New Employee Orientation - Bloomington Campus	In-person	Human Resources New Employee Resources
This orientation is for all new IU Bloomington staff that are hired into a benefit-eligible* position, and for existing staff that transfer into benefit-eligible* position from a position that was previously not benefit-eligible. Indiana University’s new employee orientation introduces you to the design and culture of the University and outlines the comprehensive set of programs and benefits that you are eligible for. * Benefit-eligible means persons employed by Indiana University as full-time (75% FTE or greater) appointed staff employees.

Orientation Information	Delivery	Additional Information
New Employee Orientation - IUPUI Campus	In-person	Human Resources New Employee Resources
This orientation is for all new IUPUI benefit-eligible* staff employees. Indiana University’s employee orientation program introduces you to the design and culture of the University and outlines the comprehensive set of programs and benefits that you are eligible for. * Benefit-eligible means persons employed by Indiana University as full-time (75% FTE or greater) appointed Staff employees.

Orientation Information	Delivery	Additional Information
New IUPUI Faculty Welcome and Reception - IUPUI Campus	In-person	Office of Academic Affairs - IUPUI
This orientation is for new IUPUI faculty. Each August IUPUI welcomes new faculty members to campus with an orientation and a reception hosted by Chancellor Nasser H. Paydar.

Orientation Information	Delivery	Additional Information
New Employee Safety Orientation - IUPUI Campus	In-person	Enivironmental Health & Safety - Training
This orientation is required for all new IUPUI employees who earn compensation, including part-time, student, graduate student and work-study. General Safety Orientation is provided as part of the IUPUI Human Resources New Employee General Orientation. The training is held on Tuesdays of each month on the dates listed below from 1:30 PM to 4:00 PM.

Course	Delivery	Additional Information	Recurrence
HIPAA Privacy & Security	E-Training	HIPAA Compliance	Annual
This training is for academic appointees, staff, temporary, affiliate, and volunteer positions in an IU HIPAA Affected Area, students in programs in certain health sciences schools, and employees responsible for systems or services that create, receive, maintain, or transmit protected health information (PHI), individually identifiable patient data protected by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This module counts toward the annual training requirement.

Course	Delivery	Additional Information	Recurrence
HIPAA Security Rule Training for UITS	E-Training	HIPAA Training for UITS Staff KB	Annual
This training is specifically for UITS managers and staff who are responsible for systems or services that create, receive, maintain, or transmit protected health information (PHI), individually identifiable patient data protected by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Course	Delivery	Additional Information	Recurrence
HIPAA & Mobile Devices	E-Training	HIPAA Compliance	One-time training, As conditions change
This training is for all academic appointees, staff, temporary, student, affiliate, and volunteer positions that work with protected health information (PHI) and need to understand their responsibilities when using mobile devices. You are required to take this training one time and this module alone does not count towards the annual training requirement. New academic, staff, and temporary employees should take this course in addition to the HIPAA Privacy & Security for New Employees module.

Training Available	Delivery	Additional Information
HIPAA Training within a Unit/Department	In-person	University Compliance - HIPAA Training
If you are in an IU HIPAA Affected Area and you receive HIPAA training in your unit/department, that session can be counted toward the annual HIPAA training requirement. Your unit/department's HIPAA Liaison must have documentation to support your attendance. You can also contact the University HIPAA Privacy Officer at 812-856-0340 or hipaa@iu.edu to request training for a group of individuals in an IU HIPAA Affected Area if in-person training is desired.

Course	Delivery	Additional Information	Recurrence
Sexual Misconduct Policies, Processes, and Resources for Employees	E-Training	Office of Institutional Equity - Stop Sexual Violence	Annual
This training teaches how to recognize and prevent sexual misconduct and how to respond to any complaints or reports of sexual misconduct. While all employees are recommended to take this training, Responsible Employees are required to take this training on an annual basis. Responsible Employees include, but are not limited to: All instructors (full-time professors, adjuncts, lecturers, Associate Instructors (AI), Teaching Assistants (TAs), and any others who offer classroom instruction in-person or online, or office hours to students), advisors, coaches and other athletic staff that interact daily with students, student affairs administrators, residential hall staff, employees who work in offices that interface with students, and supervisors and university officials. For more information about Responible Employees visit the Stop Sexual Violence website.

Course	Delivery	Additional Information	Recurrence
Campus Security Authority (CSA)	E-Training	Protect IU - Police & Public Safety	Annual
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the "Clery Act"), requires college and universities to compile and publish statistics on certain criminal offenses that occur on or adjacent to university properties. At Indiana University, position information is used to assist in the identification of positions that may qualify the incumbent to be a Campus Security Authority (CSA). However, position details cannot identify every position that has CSA responsibilities, therefore it is also up to individuals to review their position responsibilities and comply with the training and reporting requirements if their position fits into the definition of a Campus Security Authority. A Campus Security Authority is a term used in the Clery Act to describe someone who has significant responsibility for student and campus activities. The regulations that govern the Clery Act (34 CFR 668.46) define a CSA as: A campus police department or a campus security department of an institution, any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (such as an individual who is responsible for monitoring entrance into institutional property), any individual or organization specified in an institution's statement of campus security policy as an individual or organization to which students and employees should report criminal offenses, an official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. For more information about Campus Security Authorities visit the Protect IU - Police & Public Safety website.

Course	Delivery	Additional Information	Recurrence
FERPA Tutorial	Online	FERPA	Every two years
All academic appointees, staff, and temporary positions who handle or access student records data are responsible for ensuring they understand the FERPA regulation and IU policies and procedures related to the safeguarding and release of student information. Use the Enterprise Application Compliance tool in One.IU to verify the compliance status of of a user.

Course	Delivery	Additional Information	Recurrence
HRMS Data Use Tutorial	Online	Human Resources	Every two years
This course is a prerequisite for users to gain access to certain IU systems. This tutorial explains the types of employee data contained in HRMS, as well as the proper way to handle, share, and dispose of this information. Use the Enterprise Application Compliance tool in One.IU to verify the compliance status of of a user.

Course	Delivery	Additional Information	Recurrence
Data Protection and Privacy Tutorial	E-Training	Protect IU - Online Safety & Security	One-time training*
This training is for academic appointees, staff, and temporary positions to educate about the types of data IU collects, how it is classified, data handling responsibilities, and the basic privacy laws one must comply with as an employee of the university. This training is required to be completed once prior to an employee gaining access to IU institutional data. *Some schools/departments may require their employees to complete this training annually.

Training Available	Delivery	Additional Information	Recurrence
Financial Management Services (FMS) Training	Online, E-Training, In-person	Financial Management Services Training	Varies
The FMS training team provides training on the Kuali Financial System (KFS), the Indiana University Information Environment (IUIE), Kuali Time, Payroll and Adjustment Vouchers in the Human Resources Management System (HRMS), and finance-related IU policies. Additionally, the FMS training team manages communications and user documentation for IU's financial and payroll systems.

Course	Delivery	Additional Information	Recurrence
Payroll Training	E-Training	Financial Management Services Training	One-time training
This training is for payroll processers and is a prerequisite for Human Resource Management System (HRMS) voucher access. This course consists of six modules, or sections, which include: technical setup, introduction to payroll at IU, Kuali Time, HRMS Vouchers, adjustment vouchers, final assessment and resources. This course will take 6 hours total to complete, but it is not required to complete the training in one session.

Course	Delivery	Additional Information	Recurrence
Red Flag Rules	Online	Financial Management Services - Red Flags	Annual
Identity Theft Prevention Program - This training is only for staff and temporary positions in a department/unit that have a Covered Account and participate in the Red Flag Rules program. This program was developed pursuant to the Federal Trade Commission’s (“FTC”) Red Flag Rules promulgated pursuant to the Fair and Accurate Credit Transactions Act (the “FACT Act”). The goal of this training is to familiarize employees with terminology associated with the Red Flag Rules; categories of Red Flags; methods of identify theft detection, prevention, and mitigation; and the appropriate response when a Red Flag is detected.

Course	Delivery	Additional Information	Recurrence
Revenue Processing Training	In-person	Treasury Operations	Every two years
Full time staff - Must attend a face to face Treasury revenue processing training session on a biennial basis. Completing the online tutorial does not fulfill the training requirement for full time staff. Part time staff - May either complete the online training or attend a face to face training. Training (either tutorial or face to face) must be completed biennially. New hire or transfers - Must complete online tutorial prior to processing revenue. NOTE: If the new hire or transfer is also a full time employee they must attend the first available face to face training occurring on their campus after their hire or transfer date.

Course	Delivery	Additional Information	Recurrence
Revenue Processing Tutorial	Online	Treasury Operations	Every two years
Full time staff - Completing the online tutorial does not fulfill the training requirement for full time staff. Full time staff must attend a face to face Treasury revenue processing training session on a biennial basis. Part time staff - May either complete online training or attend face to face training. Training (either tutorial or face to face) must be completed biennially. New hire or transfers - Must complete online tutorial prior to processing revenue. NOTE: If the new hire or transfer is also a full time employee they must attend the first available face to face training occurring on their campus after their hire or transfer date.

Course	Delivery	Additional Information	Recurrence
Security Awareness Education (SAE)	Online	Treasury Operations	Annual
Payment Card Industry Data Security Standards (PCI DSS) requires all staff and temporary positions involved with processing credit and debit card transactions to complete Security Awareness Education (SAE) training. This PCI DSS requirement applies to all employees involved in processing, transmitting, or handling cardholder data, as well as anyone that manages people or systems that process cardholder data; including fiscal officers, managers, and IT technical experts that configure websites.

Training Available	Delivery	Additional Information	Recurrence
Environmental Health and Safety - Online Training	E-Training	Protect IU - Environmental Health and Safety Training	Varies
IU Environmental Health and Safety (EHS) offers online training sessions for academic appointees, staff, temporary positions, affiliates, and students through E-Training. The online training is developed to ensure that those who work on the IU campuses are given the knowledge and skills needed to reduce the risk of injury while performing work tasks and to meet regulatory requirements. To view course catalog listings for EHS scroll down to "Online courses".

Training Available	Delivery	Additional Information	Recurrence
Environmental Health and Safety - Instructor-led Classroom Training	In-person	Protect IU - Environmental Health and Safety Training	Varies
IU Environmental Health and Safety (EHS) offers in-person/classroom training sessions for academic appointees, staff, temporary positions, and students. Classroom training sessions are available through your respective campus. To see dates and times of classroom training and to register for a class visit the EHS website for Instructor-led classroom training.

Training Available	Delivery	Additional Information	Recurrence
Training for Responsible Research	Online, E-Training, In-person	Research	Varies
University-wide training opportunities help researchers and research staff learn more about key areas of research administration, development, and compliance. Much of your training can be done on the computer. Online training is available for learning how to use IU research tools and systems, such as CITI, KC, and Pivot, and our quick guides walk you through step-by-step instructions on specific research topics and tasks. Be sure to also review the training requirements for six of the seven compliance areas, and fulfill these requirements for yourself and your research team.

Training Available	Delivery	Additional Information	Recurrence
Accessing CITI Training at IU	Online	Research	Varies
The Collaborative Institutional Training Initiative (CITI) provides peer-reviewed, web-based educational courses in research, ethics, regulatory oversight, responsible conduct of research, research administration, and other topics. CITI courses are used worldwide by more than 2,200 organizations and more than 1 million learners around the world annually.

Training Available	Delivery	Additional Information	Recurrence
Animal Care & Use	CITI	Research	Varies
Before working on any IU study involving animals, anyone named on new or renewing animal use protocols, on annual reviews, and on amendments, must meet the requirements below and gain official approval from the Institutional Animal Care and Use Committee. Requirements vary between the Bloomington and Indianapolis campuses.

Training Available	Delivery	Additional Information	Recurrence
Biosafety - Institutional Biosafety Committee	E-Training	Research	Varies for each training
Biosafety and related training is required for anyone associated with work in biological laboratories, either for research or teaching purposes. The training ensures that you have been trained in basic biological safety principles before working in labs at Indiana University. Your protocol submission to the Institutional Biosafety Committee will not be considered complete or ready for approval until all personnel training requirements have been satisfied. Requirements vary by the types of biohazardous materials involved in a study. All required courses are offered online, and some are offered in a classroom setting.

Training Available	Delivery	Additional Information	Recurrence
Human Subjects	CITI	Research	Every 3 years
All key personnel and any researchers directly interacting with human subjects as part of a research study at IU must complete training requirements every three years.

Training Available	Delivery	Additional Information	Recurrence
Radiation Safety	Online, In-person	Research	Varies
Radiation safety training ensures that any hazards associated with radioactive materials or radiation producing devices are minimized, and that all uses of these materials and devices are in compliance with regulatory requirements. Any new personnel using radioactive material in research must become an authorized user of radioactive material. Training requirements are different for Bloomington and Indianapolis campuses.

Training Available	Delivery	Additional Information	Recurrence
Responsible Conduct of Research	Online, In-person	Research	Varies
If your research is supported by Public Health Service grants, cooperative agreements, and contracts; National Institutes of Health grants; or National Science Foundation grants, you are required to take training in the responsible conduct of research.

Training and Resources Available	Delivery	Additional Information
Emergency Procedures for all Campuses	Online, In-person	Protect IU - Education
At any of our campuses at Indiana University we may face an emergency situation, and knowing what to do can make all the difference -- not only for ourselves but for our visitors and guests. Use the buttons to read through procedures for potential emergencies, and you’ll find campus-specific information at the bottom of each procedure.

Training Available	Delivery	Additional Information
IU Emergency Management and Continuity Training - Lunch and Learn Series	E-Training, In-person	Protect IU - Emergencies, Continuity & Planning
Enroll in in-person or online courses to learn about topics such as Active Agressors, Earthquake Safety, First Aid Tips & Tricks, Severe Weather, and more. Course sessions offered change throughout the year.

Training Available	Delivery	Additional Information
Indiana University Emergency Preparedness Certificate	E-Training, Online, In-person	Protect IU - Emergencies, Continuity & Planning
Available to all academic appointees, staff, temporary positions, and students. Participants can earn the Indiana University Emergency Preparedness Certification by completing 6 required trainings and 4 elective trainings (of their choosing). Participants will develop valuable skills and learn about resources that will enhance their personal readiness for disasters. These trainings have applications in all aspects of life: at home, at work, and at play.

Course	Delivery	Additional Information	Recurrence
ADA Awareness for Faculty at Bloomington and Regional Campuses	E-Training	University Compliance	One-time training
This training is recommended for academic appointees at the IU Bloomington and regional campuses. Providing courses that are accessible to individuals with disabilities is the law, but it's also something more: it's giving everyone equal opportunity to experience a quality education here at IU. Making a course accessible does sometimes mean that you have do things somewhat differently, but you don't have to do it alone. Every campus at IU has a support network of trained professionals that help you and your colleagues ensure access to all students.

Course	Delivery	Additional Information	Recurrence
ADA Awareness at IUPUI	E-Training	University Compliance	One-time training
This training is recommended for academic appointees at IUPUI. Providing equal opportunity when employing individuals with disabilities and providing courses that are accessible to individuals with disabilities is the law, but it's also something more: it's giving everyone equal opportunity to experience a quality career and education here at IU. Accommodating an individual with disabilities does sometimes mean that you have do things somewhat differently, but you don't have to do it alone. Every campus at IU has a support network of trained professionals that help you and your colleagues.

Course	Delivery	Additional Information	Recurrence
Introductory Web Accessibility	E-Training	University Compliance	One-time training
This training is recommended for web designers and developers. Basic familiarity with HTML and CSS is necessary to fully benefit from this course. A basic understanding of JavaScript is helpful, though not required. Learn how to create websites that are accessible to all users including those with disabilities. You will get an introduction to the Web Content Accessibility Guidelines (WCAG 2.0) and to techniques and detailed HTML code examples that you can apply to make your website more accessible.

Course	Delivery	Additional Information	Recurrence
Creating an Accessible Syllabus using Microsoft Word	Expand	UITS IT Training	One-time training
This training is recommended for academic appointees. Creating accessible documents is easy, requires little additional effort, and benefits students and instructors in various ways. Students come to campus to participate in higher education with a wide range of abilities and accommodation letters are an increasingly common occurrence. A syllabus created with accessibility in mind reduces (or eliminates) the work required to accommodate all students.

Course	Delivery	Additional Information	Recurrence
Creating Accessible Documents at Work	Expand	UITS IT Training	One-time training
This course is recommended for academic appointees, staff, and temporary positions, but is available to anyone that wants to enroll in the course. In this course, you'll learn how to make accessible documents for work in Microsoft Word. This course covers working with various tools in Word to create a document that can be read by screen readers, as well as how to add descriptive text to items like images, tables, and hyperlinks.

Course	Delivery	Additional Information	Recurrence
Form I-9 Compliance Online Training	E-Training	University Human Resources - Employee Relations	One-time training
The Form I-9 Training must be completed by any IU employee wishing to gain or retain access to the GIS Compli-9 System. You will be required to complete 6 training modules and corresponding quizzes to get access to the system.

Training Available	Delivery	Additional Information	Recurrence
HR Training and Organizational Development - Campus Specific	Online, E-Training, In-person	University Human Resources	Varies
Training and Organization Development provides consultation and professional coaching to academic appointees, staff, and temporary positions at IU campuses across the state. We also provide learning opportunities through seminars and workshops. Check out the University Human Resources website for information on training classes offered online and on your campus.

Training Available	Delivery	Additional Information	Recurrence
HR Training Portal	E-Training, In-person	University Human Resources	Varies
HR training portal to register for in-person and online training through E-Training.

Training & Education

Compliance Related Training and Education

An Introduction to Compliance at Indiana University

New Employee Resources and Orientation

Health Insurance Portability and Accountability Act (HIPAA)

Sexual Misconduct Policies, Processes, and Resources

Campus Security Authority (CSA)

The Family Educational Rights and Privacy Act (FERPA)

Human Resource Management System (HRMS) Data Use Tutorial

Data Protection & Privacy Tutorial

Financial Management Services (FMS)

Office of the Treasurer

Environmental Health & Safety (EHS)

Research / CITI

Emergency Planning, Procedures, and Resources

Americans with Disabilities Act (ADA) Awareness

Human Resources